Pricing · No monthly seat fees
Pay per POD.
Nothing else.
You pay for each proof of delivery that is processed, no base fee, no per-seat charge, no setup cost. Pilot with a handful of drivers. Scale without renegotiating.
Rate card
All prices are indicative and exclude VAT. Volume discounts are available, bring your monthly POD count when you contact us.
| Feature | Basic | Starter | Advanced | Pro | Enterprise |
|---|---|---|---|---|---|
| Rate per POD | €0,10 | €0,55 | €0,79 | €0,99 | Custom |
| Document retention | 14 days | 120 days | 1 year | 5 years | As required |
| Branded upload link | Yes | Yes | Yes | Yes | Yes |
| GPS stamp + timestamped PDF | Yes | Yes | Yes | Yes | Yes |
| Email notification on upload | Yes | Yes | Yes | Yes | Yes |
| Multi-file & PDF merge | — | Yes | Yes | Yes | Yes |
| Delivery portal access | — | — | Yes | Yes | Yes |
| Multi-user portal roles | — | — | Yes | Yes | Yes |
| Damage / exception reporting | — | — | Yes | Yes | Yes |
| PDF header & footer branding | — | — | — | Yes | Yes |
| CMR waybill generator | Add-on | Add-on | Add-on | Yes | Yes |
| Advanced OCR / AI document scan | — | — | — | — | Yes |
| White-label portals & domains | — | — | — | — | Yes |
| Contract-based retention & compliance | — | — | — | — | Yes |
Add-ons
Add-ons extend your plan. CMR is priced per waybill; retention add-ons are per POD. Higher plans include selected add-ons, see the rate card above.
| CMR generator & storage | €0,35 / CMR | Generate CMR/AVC waybills in the portal. IRU layout, automatic PDF, searchable archive. Priced per CMR generated, not per POD. Available on all plans; included in Pro and Enterprise. Learn more → |
| Extended retention | +€0,08 / POD | Starter: 120 days → 1 year. Advanced: 1 → 3 years. Pro: 5 → 7 years. |
| No-worries retention | +€0,05 / POD | Stacks on extended retention. Starter: 3 years. Advanced: 7 years. Pro: 10 years. |
| Advanced OCR extraction | +€0,15 / POD | Text and reference numbers extracted from uploaded documents and stored as searchable metadata. Enables portal search across delivery archives. Included in Enterprise. |
What is included in every plan
- EU-WEUR data residency: no data leaves the EU
- No app to install for drivers or receiving staff
- Branded upload page: your logo and colours on every driver link
- GPS coordinates captured at upload time, not submit time
- Driver self-copy: driver receives their own branded PDF on upload
- Email notifications: to/cc/bcc routing per client configuration
- Mobile upload: 4G or better, no Wi-Fi required
- Any browser, any phone from 2018 onwards
- Data Processing Agreement available on request
- 7-year audit archive option available (all plans)
Worked examples
These are indicative costs. Actual pricing depends on volume and configuration. Contact us for a quote based on your operation.
Example 1, Entry-level carrier
50 PODs/month · Basic plan
50 PODs × €0,10
GPS stamp + email notification
Example 2, Small carrier
200 PODs/month · Starter plan
200 PODs × €0,55
Multi-file & PDF merge included
Example 3, Advanced carrier
800 PODs/month · Advanced plan
800 PODs × €0,79
Portal + damage reporting included
Example 4, Construction company
300 PODs/month · Pro plan + 7-year archive
300 PODs × €0,99 base
+ €0,08 extended retention
+ €0,05 no-worries = €1,12 / POD
All examples exclude VAT. Volume discounts reduce the per-POD rate for higher volumes. The Enterprise plan includes volume pricing negotiated per contract.
“We used to chase paper CMRs for days. Now the stamped PDF is in our portal before the driver is back at the depot.”
Pricing questions
Is there a minimum commitment or monthly fee?
No. You pay only for PODs that are processed. If a month has zero uploads, the cost is zero. There is no base fee, no seat fee, and no setup charge.
What counts as a processed POD?
A POD is counted when a file is successfully uploaded, GPS-stamped, and a PDF is generated. Failed or duplicate submissions do not count.
How does billing work?
Billing is monthly in arrears based on the actual number of processed PODs. Invoices are issued per slug (client brand). Volume discounts are applied automatically once agreed thresholds are met.
Can I change plans mid-contract?
Yes. Plan changes take effect at the start of the next billing month. There is no penalty for upgrading or downgrading. Data remains intact when moving between plans.
Is the 7-year audit archive available on all plans?
Yes. The 7-year archive option can be added to any plan as a retention add-on. It satisfies Belastingdienst requirements and is available on request during onboarding.
Do you offer volume discounts?
Yes, for operations processing more than 2 000 PODs per month. Contact us with your monthly volume and we will prepare a proposal with a stepped rate card.
Coming from scan apps?
CamScanner and Adobe Scan scan your own documents. Podfy collects signed documents from drivers and charters. See the full comparison including cost, GPS stamping, and data residency.
Find your fit
Pricing for every operation
The per-POD model works differently depending on your role. See how it applies to your operation.
See it working in 30 seconds —
or talk to us about your volume.
The demo runs on your own phone. No account, no install. If you want to talk volume pricing, book 15 minutes and we will prepare a rate card for your operation.